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University of Oregon

Disabilities Policy

Students using the Policy must be registered with Disability Services. In an effort to improve its relationship with students with disabilities, the Department of English will include in the admission letter to all incoming graduate students an invitation to identify any disabilities that might require accommodation, and after receiving notification will make every effort to arrange accommodations when warranted and to adhere to the following:

  1. The department will compile and make available a resource archive of materials regarding legislation, university policies, Disability Services publications, department policies, and descriptions of successful accommodations in English and in other departments. The archive will include a set of “Guidelines for Working with Students with Disabilities”and these will be updated over time and enforced under the guidance of the Department Head and the Director of Graduate Studies. The “Guidelines” will address instructional strategies for assuring reasonable accommodation for students with specific disabilities.
  2. Faculty will make reasonable accommodations to assure equal access to all course materials for all students, regardless of the nature of their disabilities.
  3. The student will be encouraged to meet with his or her instructors in advance of the beginning of classes to devise and agree upon any alternative time lines deemed necessary given the specific disability.
  4. The department will arrange Flexible Time policies for relevant aspects of the program at the request of the student, which may result in a written agreement between faculty and student or department and student for major accommodations. The department will not penalize the student for delays that occur under an agreed-upon alternative time line.
  5. “Incompletes” may be used under the Flexible Time policy according to the following guidelines:
    1. The time line (not to exceed double time) for completing the course will offer the student both more time for research and writing and a set time for completion of course work. Under this agreement the student is expected to complete the work within the stipulated period and the faculty member to continue acting as instructor and mentor throughout the agreed-upon period. If the student does not finish the work for the course within the Flexible Time period, the course will then be treated as a conventional Incomplete.
    2. The grade of Incomplete will be used in these cases; however, the written Flexible Time agreement will be filed with the Director of Graduate Studies, who will assure that the grade is not treated as a conventional Incomplete in the following ways.
      1. The Graduate School, upon notification by the Director of Graduate Studies, will not send a letter of warning regarding Incomplete grades during the Flexible Time period.
      2. The Appointments Committee, upon notification by the Director of Graduate Studies, will not penalize the student for Flexible Time Incompletes during the Flexible Time period.
  6. Upon request from a student with a disability , his or her GraduateTeaching Fellow (GTF) assignments will be made early for ordering textbooks and scheduling accessible classrooms.
  7. A GTF’s supervisor will meet with the GTF in advance of the start of classes to establish procedures and accommodations that will be necessary for the GTF with a disability to fulfill his or her assignment.
  8. Collaborative teaching assignments between a GTF with a disability and one other GTF may be arranged.
  9. The Director of Graduate Studies will assist in the implementation of this policy.